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Exhibition Stand Builder & Booth Design Company in Warsaw

Familiarity with Local & Legal Regulations

Facility within reach of EXPO XXI Warsaw

Fully In-House Capabilities

English-Speaking Project Managers

Exhibiting in Warsaw? You’re in the right place! At Expo Exhibition Stands, we’ve been helping brands shine at trade shows for over 45 years. We have a facility in 📍Poland that is near major trade fair venues in Warsaw to look after your exhibition stand. Looking for inspiration? Our online catalogue features over 1,000 exhibition stand designs—each crafted with functionality and style in mind. Want something tailor-made? We’re happy to design a custom stand that fits your brand perfectly.

Let’s make your next trade show stand out! Here’s what sets us apart: 

In-House Production Across Europe – We manage in-house production facilities in Poland, Germany, and the Netherlands, and have offices and showrooms in Switzerland, Austria, France, and Belgium—giving you expert local support wherever your event takes place.

Swift Turnaround – Just send us your brief, and within five business days, you’ll receive a 3D booth design and a clear, detailed quote—no guesswork, just quick and reliable planning.

Zero Post-Show Billing Guarantee – With our zero post-show billing guarantee, what you see in your quote is exactly what you pay. No hidden fees or unexpected invoices after the event.

On-Time Booth Delivery – We operate our own fleet of delivery trucks, which means your custom exhibition stand gets to the event venue on time without depending on third-party logistics.

Dedicated Project Management – With our end-to-end project support, you’re in safe hands. Our experienced project managers oversee every detail from design and logistics to on-site delivery and dismantling ensuring a smooth and worry-free exhibiting experience.

Trusted by Global Brands – We design and deliver engaging exhibition stands for over 500 international brands each year, helping them stand out at major trade shows across Europe

Want to know more about how we can help you make an impact an upcoming trade fair in Warsaw? Give us a call at 📞+49 (0) 6227 877-290 or drop us an email at
📩
[email protected].

Expert-built stands in Warsaw with clear pricing

Elevate your brand with custom designs

Take a Look at Some of Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

Exhibition Stand Pricing Guide

Every booth we deliver comes with the essentials including a solid stand structure, full-colour finish, carpet, seating, pantry, lighting, as well as professional installation and dismantling. This ensures you always start with a professional foundation. From there, you can choose between three package levels: Basic, for straightforward builds that cover the essentials; Standard, which balances functionality with stronger design features; and Premium, offering the highest level of customisation and finish for maximum impact. We believe in all-inclusive exhibition stand pricing with zero post-show billing, so you have full cost clarity and no hidden surprises. The final price depends on the design concept, stand size, event location, level of customisation, and execution detail. To keep things transparent, we've grouped our pricing into three clear size categories: Small, Medium, and Large exhibition stands.

Medium exhibition stands

Perfect for brands seeking greater engagement areas and striking visual elements. Pricing for medium stands ranges from €15,000 to €35,000 with higher categories offering stronger visual impact.

Price
Customization
Furniture
BASIC
Price
€ 15,000
Customization
10%
Furniture
STANDARD
STANDARD
Price
€ 20,000
Customization
15%
Furniture
STANDARD
PREMIUM
Price
€ 35,000
Customization
20%
Furniture
CUSTOM

If you'd like to know what your exhibition stand will cost straight away.

TRY OUR EXPO STAND CONFIGURATOR

It only takes a few minutes to complete, and you'll receive a free 3D design with transparent pricing delivered to your inbox within five working days. This way, you can see exactly what your investment looks like before making any commitment.

Some Of Our Valued Clients

Exhibition Stand Contractor in Warsaw with 45+ Years
of Experience

Since 1979, Expo Exhibition Stands has been helping brands make a lasting impression at trade shows in Warsaw and across Europe. With decades of hands-on experience, we’ve mastered every part of the process from designing and building your exhibition stand to installing it at the venue and dismantling it after the show.

Expo Exhibition Stands is one of the trusted exhibition stand builders in Warsaw with a facility in Poland near EXPO XXI Warsaw, one of the city’s main exhibition venues. What does that mean for you? Faster response times, reliable delivery, and hands-on support when you need it most.

Just give us a call at 📞+49 (0) 6227 877-290 or drop us an email at 📩[email protected].

Quality matters—and that’s exactly why we handle everything in-house. This means we have full control over the process, ensuring that your stand meets the highest standards in both design and finish. We’ve got our own fleet of trucks to make sure your exhibition display stand gets delivered smoothly and right on time—no delays, no third-party hiccups.

Our English-speaking team knows the ins and outs of local exhibiting guidelines, so you can count on a smooth, hassle-free experience from start to finish. Need ideas? We’ve got you covered with a portfolio of 1,000+ exhibition stand ideas, each with clear pricing to help you budget with confidence. Once you’re on board, we’ll assign a dedicated project manager who’ll handle all the details—from water and electricity to internet connections—and act as the go-between with the event organisers.

To streamline your planning, explore our 2025 exhibition calendar and align your stand preparations with key industry events. Wherever you’re exhibiting, we’re here to ensure a smooth and impactful experience.

Popular Exhibition Venues We Serve in Warsaw

exhibition stand builders near EXPO XXI Warsaw

EXPO XXI Warsaw

EXPO XXI Warsaw has been welcoming events since 2001 and expanded in 2009 with Hall No. 4. It now offers over 20,000 m² of space, including four halls, ten conference rooms, outdoor areas, and parking for 1,000 cars. With our facility in Poland just three hours away, our exhibition stand builders near EXPO XXI Warsaw are always ready to provide fast, on-site support.

exhibition stand builders near Ptak Warsaw Expo – Nadarzyn

PTAK Warsaw Expo

PTAK Warsaw Expo is Central Europe’s largest trade fair and congress centre, hosting over 120 shows a year with 20,000 exhibitors and more than a million visitors across 153,000 m² of space. Our Polish facility is just three hours away, so our exhibition stand builders near PTAK Warsaw Expo can provide prompt, reliable support whenever you need it.

exhibition stand builders near Hilton Warsaw City Hotel

Hilton Warsaw City Hotel

The Hilton Warsaw City Hotel features modern conference facilities capable of hosting up to 2,000 guests. It has flexible event spaces ideal for large conferences, meetings, and special gatherings. We operate a facility in Poland, just a three-hour drive from the event venue. Our exhibition stand builders near Hilton Warsaw City Hotel are always ready to provide hands-on local support whenever you need it.

Our Hassle-free Exhibition Stand Rental Process

Step 1 – Briefing

Step 1 – Briefing

Step 2 – Design

Step 2 – Design

Step 3 – Contract

Step 3 – Contract

Step 4 – Graphics & Fabrication

Step 4 – Graphics & Fabrication

Step 5 – Packaging

Step 5 – Packaging

Step 6 – Shipping, Installation & Dismantling

Step 6 – Shipping, Installation & Dismantling

Connect with Booth Builders near EXPO XXI Warsaw

Transform Your Ideas into a Stunning Exhibition Stand

Integrating Technology into your Exhibition Stand Design in Warsaw

Want to stand out at your next show in Warsaw? Adding the right technology to your exhibition stand for hire isn’t just a trend—it’s a smart move to boost engagement, attract more foot traffic, and leave a lasting impression. Here’s how your exhibition booth builders in Warsaw can bring your booth to life with tech:

1) Interactive Touchscreens – Display your product catalogue, videos, or demos through sleek touchscreens. Visitors can explore your offerings at their own pace, keeping them engaged longer at your custom-built exhibition stand.

2) LED Walls & Digital Displays – Big, bold visuals catch eyes from across the hall. Use LED walls or animated displays to showcase your brand story or highlight product features in motion.

3) Virtual & Augmented Reality (VR/AR) – Give visitors a fully immersive experience. Whether it’s a virtual product tour or an AR overlay of your product in action, this tech helps people connect with your brand in a whole new way.

4) Live Demos & Product Simulations – Set up real-time demonstrations or simulations using tablets or kiosks. It’s a great way to educate visitors while keeping things interactive.

5) Lead Capture Tools – Ditch the business card bowl. Use badge scanners or mobile apps to collect visitor data instantly and follow up faster.

6) Mobile Charging Stations – Offering a tech perk like this keeps visitors lingering at your custom trade show booth—and gives you a chance to start a conversation.

7) Social Media Integration – Your exhibition stand contractor in Warsaw can install a live social media wall or offer QR codes for instant follows and shares. It keeps the conversation going long after the event.

Tech-powered booths in Warsaw don’t just look modern—they work smarter to drive more traffic, spark better conversations, and help you connect with the right audience.

Our Management Team

ralf-thomas-becker

Ralf Thomas Becker

HOLGER-SCHMITT

Holger Schmitt

Rob Dirkzwager

Don't Take Our Word for It... Hear It from Our Clients!

KNMP Autumn Congress 2025, Utrecht, Netherlands

KNMP Autumn Congress 2025, Utrecht, Netherlands

FarmaFix - Finland

Our trade show booth was delivered beyond expectations at the KNMP Autumn Congress! From the very first contact to the final delivery, the collaboration was excellent – professional, flexible, and with great attention to detail. The team actively contributed ideas during the creative process, ensuring the final result matched our vision perfectly.

The materials used are sustainable and suitable for reuse, all at a very competitive price.

We wholeheartedly recommend Expo Exhibition Stands to anyone looking for quality, great service, and excellent value for money!

Photo Booth Expo (PBX) Europe 2025 Amsterdam, Netherlands

Photo Booth Expo (PBX) Europe 2025 Amsterdam, Netherlands

Simple Booth - U.S

Our team at Simple Booth thoroughly enjoyed working with Expo Exhibition Stands for our exhibit at Photo Booth Expo (PBX) Europe 2025 in Amsterdam. The team was incredibly helpful throughout the entire process, from design conception to installation.
The exhibit stand turned out beautifully, with high-quality prints that aligned with our brand identity and expectations. When the TV we had purchased was not functioning properly, they resolved the issue quickly and efficiently.
Our team felt supported throughout the whole experience, and it made the process of planning an international exhibit feel much less daunting.
We would highly recommend them to anyone looking for assistance with an exhibition stand in Europe.

Unleash World 2025 Paris, France

Unleash World 2025 Paris, France

Hirevue - U.S

I hope you’re all doing well.

I’d like to take this opportunity to extend our sincere thanks and appreciation for your team’s professionalism, exceptional service, and support with the Hirevue booth at Unleash World this year. It was a pleasure working with you, and we’ve received excellent internal feedback on both the booth and the overall execution.

I look forward to continuing our collaboration and building on this success in the future.

Anuga 2025 Cologne, Germany

Anuga 2025 Cologne, Germany

Simonds Farsons Cisk plc - Malta

As always, Simonds Farsons Cisk plc had a very positive experience working with Expo Exhibition Stands for our booth at Anuga 2025. We have utilized Expo’s services in the past for various exhibitions and I must say that it is always a pleasure working with such a helpful and professional team of people.

We were assisted from start to finish and handover was smooth since all our requirements were met. Our booth looked fantastic and drew a lot of attention from visitors.

I cannot but highly recommend Expo Exhibition Stands to any company looking for a reliable exhibition partner!

Kind + Jugend 2025 Cologne, Germany

Kind + Jugend 2025 Cologne, Germany

Elvie & Willow - U.K

I’ll be using their services again! I recently used Expo Exhibition Stands for a B2B trade show in Germany (Kind + Jugend) and couldn’t recommend them enough.
Throughout the whole process they were efficient, responsive and extremely easy to work with.
Their response to brief was exactly what we asked for, and the quality of the final build was very good.
My whole team were extremely pleased with the end result which was a huge relief!

Future Labs Live 2025 Basel, Switzerland

Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE - U.S.

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials.On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

EuroMedLab 2025 Brussel, Belgium

EuroMedLab 2025 Brussel, Belgium

Werfen - Spain

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start.

We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process.

The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully

We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

IBA 2025 Dusseldorf, Germany

IBA 2025 Dusseldorf, Germany

Danmatic - Denmark

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease.

We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging.

On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

OFFF 2025 Barcelona, Spain

OFFF 2025 Barcelona, Spain

Monotype - U.S.

Working with Expo Exhibition Stands Group Europe was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless.

We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

Enforce Tac 2025 Nuremberg, Germany

Enforce Tac 2025 Nuremberg, Germany

The Safariland Group - U.S.

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was:
From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth.

The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership. Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through.

The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.
On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth.

Thank you again for making our event a success. We look forward to working with you again on future shows.

Upcoming Exhibitions In Poland

Rent Your Stand With Us!

Essential Tips for Exhibiting in Warsaw

Clothing

Men usually wear dark suits with a dress shirt and tie, while women choose tailored jackets with skirts or trousers.

Cultural Etiquette & Communication Styles

Start with a firm handshake and maintain direct eye contact. It signals professionalism.

Language (1)

Learn a few basic Polish phrases like “Dzień dobry” (Good day) or “Dziękuję” (Thank you).

Trains & Buses

The Warsaw City Card is a travel card essential for using the metro, buses, and trams, available in personalised and non-personalised (bearer) formats.

FAQs for exhibiting in Warsaw

When should I finalise my exhibition stand builder for a trade show in Warsaw?

To ensure everything runs smoothly, it’s best to finalise your stand builder at least 3 to 4 months before the event. This gives enough time for design planning, approval processes, production, and any adjustments you might need. Early booking also increases your chances of securing a great booth spot and avoiding rush charges.

How do you handle transportation and logistics for trade shows in Warsaw?

We take care of all transportation and logistics in-house, using our own fleet of delivery trucks. Our facility in Poland is strategically located, allowing us to manage timely deliveries and smooth coordination—no reliance on third-party logistics.

What kind of exhibition stands do you offer in Warsaw?

We offer a broad range of rental stands, with sizes going up to 150 sqm. Each stand is designed to reflect your brand’s identity and align with your marketing goals.

Do you offer full-service exhibition stand solutions in Warsaw?

Absolutely! We provide end-to-end services, including design, build, graphic production, transport, installation, and dismantling. Our dedicated project managers handle every step, so you can focus on your exhibition without any stress.

How do you ensure your stands meet venue requirements?

Our team is well-versed in the rules and regulations of key venues like PTAK Warsaw Expo, EXPO XXI Warsaw, and Hilton Warsaw City Hotel. We make sure your stand is fully compliant with all local guidelines, including height restrictions, fire safety, and weight limits.

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