.

Exhibition Stand Builder & Booth Design Company in Poland

Nearby major trade fair venues in Poland

Familiarity with Local & Legal Regulations

Fully In-House Capabilities

English-Speaking Project Managers

At Expo Exhibition Stands, we make exhibiting in Poland seamless and stress-free. We have a facility in 📍Poland that is around a 20-minute drive to Poznan International Fair, a key exhibition venue in the country. This close proximity to the event venue allows us to deliver and set up your booth without delays. Browse through our online catalogue of 1,000+ creative exhibition stand ideas, or let us design a custom stand that perfectly fits your brand.

Let’s bring your brand to life with a stunning exhibition stand for hire that grabs attention and drives results! Here’s why we are the ideal choice for your brand: 

In-House Craftsmanship: We run facilities in Poland, Germany, and the Netherlands, with offices and showrooms across Switzerland, Austria, France, and Belgium, giving you hands-on local support wherever you’re exhibiting in Europe.

Quick Turnaround: Share your brief with us, and we’ll mail you a 3D stand design along with a detailed quote within just five business days.

Zero Post-Show Billing Guarantee: With our zero post-show billing guarantee, you’ll not have any additional charges showing up after the event. 

Efficient Logistics: We have our own fleet of trucks to deliver your exhibition stand on time, every time—no third-party delays, just smooth, reliable service you can count on.

End-to-End Project Support: Our project managers handle it all, from the initial design to final delivery, so you can enjoy a smooth, stress-free exhibiting experience from start to finish.

Consistently Delivering for Global Brands: Every year, we successfully deliver eye-catching stands for over 500 brands across Europe. 

Want to explore booth design options? Give us a call at 📞+49 (0) 6227 877-290 or drop us an email at 📩designcom@expoexhibitionstands.com.

Expert-built stands in Poland with clear pricing

Elevate your brand with custom designs

Take a Look at Some of Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

Exhibition Stand Pricing Guide

Every booth we deliver comes with the essentials including a solid stand structure, full-colour finish, carpet, seating, pantry, lighting, as well as professional installation and dismantling. This ensures you always start with a professional foundation. From there, you can choose between three package levels: Basic, for straightforward builds that cover the essentials; Standard, which balances functionality with stronger design features; and Premium, offering the highest level of customisation and finish for maximum impact. We believe in all-inclusive exhibition stand pricing with zero post-show billing, so you have full cost clarity and no hidden surprises. The final price depends on the design concept, stand size, event location, level of customisation, and execution detail. To keep things transparent, we've grouped our pricing into three clear size categories: Small, Medium, and Large exhibition stands.

Medium exhibition stands

Perfect for brands seeking greater engagement areas and striking visual elements. Pricing for medium stands ranges from €15,000 to €35,000 with higher categories offering stronger visual impact.

Price
Customization
Furniture
BASIC
Price
€ 15,000
Customization
10%
Furniture
STANDARD
STANDARD
Price
€ 20,000
Customization
15%
Furniture
STANDARD
PREMIUM
Price
€ 35,000
Customization
20%
Furniture
CUSTOM

If you'd like to know what your exhibition stand will cost straight away.

TRY OUR EXPO STAND CONFIGURATOR

It only takes a few minutes to complete, and you'll receive a free 3D design with transparent pricing delivered to your inbox within five working days. This way, you can see exactly what your investment looks like before making any commitment.

Some Of Our Valued Clients

Exhibition Stand Contractor in Poland with 45+ Years
of Experience

Ready to turn heads at trade shows in Poland? Then you’ll need an exhibition display stand that not only attracts visitors but also reflects your brand perfectly. That’s where we come in. Expo Exhibition Stands is a leading exhibition stand contractor in Poland, with a local facility near major trade fair venues in the city.

Whether it’s last-minute adjustments or on-site assistance, our team is nearby and ready to help ensure everything runs smoothly for your exhibit. For more information, contact our expert team at
📞+49 (0) 6227 877-290 or 📩
designcom@expoexhibitionstands.com

Our multilingual team is not only fluent in several languages but also fully familiar with local exhibition rules and regulations. Whether it’s navigating venue guidelines or handling paperwork, they’ve got the know-how to guide you through every step. 

We offer a catalogue of over 1,000 exhibition stand designs, giving you plenty of options to find the right fit for your brand and goals. Looking for something more tailored? No problem—our Polish exhibition stand contractors can customise a stand just for you.

Once your trade show booth design is finalised, we’ll assign you a dedicated project manager to handle everything from start to finish. They’ll be your main point of contact—coordinating with the event organiser on your behalf and taking care of all the practical details like arranging electricity, water and internet. Be sure to take a look at our 2025 exhibition calendar! It’s a great way to stay ahead and plan your next big event with confidence!

Popular Exhibition Venues We Serve in Poland

Poznan International Fair

Poznan International Fair

The Poznan International Fair (PIF) is Poland’s largest industrial trade fair, centrally located near Poznan Głowny station. It features modern halls, meeting spaces, banquet areas, and an underground car park with 650 spaces. Our facility in Poland is just a 20-minute drive from the event venue, making it easy for our exhibition stand builders near Poznan International Fair to offer on-site assistance.

exhibition stand builders near Ptak Warsaw Expo – Nadarzyn

PTAK Warsaw Expo

PTAK Warsaw Expo is the largest trade fair and congress centre in Central Europe, leading the region in B2B event organisation. Hosting over 120 trade shows annually, it welcomes 20,000 exhibitors and more than 1 million visitors across 153,000 m² of exhibition space. We operate a facility in Poland, located just three hours from the event venue. This proximity allows our exhibition stand builders near PTAK Warsaw Expo to offer reliable support.

exhibition stand builders near EXPO XXI Warsaw

EXPO XXI Warsaw

EXPO XXI Warsaw began operations in September 2001 and expanded in 2009 with the addition of Hall No. 4. Today, it offers over 20,000 m² of event space, including four halls, ten conference rooms, outdoor exhibition areas, and parking for 1,000 cars. Our facility in Poland is just a 3-hour drive from the exhibition venue. Thanks to this close proximity, our exhibition stand builders near EXPO XXI Warsaw can provide you with reliable, on-site support whenever needed.

Our Hassle-free Work Process

Tools List Icon

Step 1 – Briefing

Tools List Icon

Step 2 – Design

Tools List Icon

Step 3 – Contract

Tools List Icon

Step 4 – Graphics & Fabrication

Tools List Icon

Step 5 – Packaging

Tools List Icon

Step 6 – Shipping, Installation & Dismantling

Connect with Booth Builders near Poznan International Fair

Transform Your Ideas into a Stunning Exhibition Stand

Smart Ideas for Eye-Catching Exhibition Stand Designs in Poland

Planning to exhibit at a trade show in Poland? Whether you’re heading to Poznan International Fair, PTAK Warsaw Expo, or EXPO XXI Warsaw, having a visually striking and functional stand can make all the difference. Here are some smart exhibition stand designs to help you attract visitors and leave a lasting impression:

– Focus on Clear Branding

Make sure your brand is instantly recognisable. Use bold colours, your logo in prominent places, and messaging that reflects your identity. The goal is for visitors to know who you are—within seconds of seeing your exhibition stand.

– Use Height to Your Advantage

Polish venues often allow generous height. Your exhibition stand contractor in Poland can help you use vertical space to create visual impact with hanging banners, illuminated headers, or tall branded structures that can be seen from across the hall. –

– Keep It Open and Welcoming

Your exhibition stand builders in Poland can help design an open, spacious design that invites visitors in. Use minimal furniture, clear pathways, and create zones for demos, meetings, or product displays to guide visitor flow.

– Incorporate Local Elements

When exhibiting in Poland, consider incorporating subtle local touches—whether it’s colours, materials, or even Polish-language signage. It shows thoughtfulness and can help build instant connections with local attendees.

– Interactive Technology is a Win

Touchscreens, AR displays, or product simulations can draw in crowds and keep them engaged. Polish trade shows are increasingly tech-savvy, so embracing innovation works to your advantage.

– Lighting Makes a Big Impact

Good lighting can elevate even a simple custom exhibition stand. Your exhibition stand design company in Poland can help you use LED lights, spotlights, or backlit panels to highlight key areas and create a vibrant, inviting atmosphere.

– Sustainability Stands Out

Eco-conscious stands are gaining popularity. Ask your exhibition stand builders in Poland to use recyclable materials, modular structures, and energy-efficient lighting to show that your brand values sustainability.

In a competitive exhibition space, your bespoke exhibition stand is your first impression. By blending smart design with brand storytelling, you’ll not only turn heads but also spark meaningful conversations with visitors across Poland’s top trade shows.

Our Leadership Team In Poland

ralf-thomas-becker

Ralf Thomas Becker

CEO
HOLGER-SCHMITT

Holger Schmitt

COO

Rob Dirkzwager

CCO

Don't Take Our Word for It... Hear It from Our Clients!

KNMP Autumn Congress 2025, Utrecht, Netherlands

KNMP Autumn Congress 2025, Utrecht, Netherlands

FarmaFix - Finland

Our trade show booth was delivered beyond expectations at the KNMP Autumn Congress! From the very first contact to the final delivery, the collaboration was excellent – professional, flexible, and with great attention to detail. The team actively contributed ideas during the creative process, ensuring the final result matched our vision perfectly.

The materials used are sustainable and suitable for reuse, all at a very competitive price.

We wholeheartedly recommend Expo Exhibition Stands to anyone looking for quality, great service, and excellent value for money!

Photo Booth Expo (PBX) Europe 2025 Amsterdam, Netherlands

Photo Booth Expo (PBX) Europe 2025 Amsterdam, Netherlands

Simple Booth - U.S

Our team at Simple Booth thoroughly enjoyed working with Expo Exhibition Stands for our exhibit at Photo Booth Expo (PBX) Europe 2025 in Amsterdam. The team was incredibly helpful throughout the entire process, from design conception to installation.
The exhibit stand turned out beautifully, with high-quality prints that aligned with our brand identity and expectations. When the TV we had purchased was not functioning properly, they resolved the issue quickly and efficiently.
Our team felt supported throughout the whole experience, and it made the process of planning an international exhibit feel much less daunting.
We would highly recommend them to anyone looking for assistance with an exhibition stand in Europe.

Unleash World 2025 Paris, France

Unleash World 2025 Paris, France

Hirevue - U.S

I hope you’re all doing well.

I’d like to take this opportunity to extend our sincere thanks and appreciation for your team’s professionalism, exceptional service, and support with the Hirevue booth at Unleash World this year. It was a pleasure working with you, and we’ve received excellent internal feedback on both the booth and the overall execution.

I look forward to continuing our collaboration and building on this success in the future.

Anuga 2025 Cologne, Germany

Anuga 2025 Cologne, Germany

Simonds Farsons Cisk plc - Malta

As always, Simonds Farsons Cisk plc had a very positive experience working with Expo Exhibition Stands for our booth at Anuga 2025. We have utilized Expo’s services in the past for various exhibitions and I must say that it is always a pleasure working with such a helpful and professional team of people.

We were assisted from start to finish and handover was smooth since all our requirements were met. Our booth looked fantastic and drew a lot of attention from visitors.

I cannot but highly recommend Expo Exhibition Stands to any company looking for a reliable exhibition partner!

Kind + Jugend 2025 Cologne, Germany

Kind + Jugend 2025 Cologne, Germany

Elvie & Willow - U.K

I’ll be using their services again! I recently used Expo Exhibition Stands for a B2B trade show in Germany (Kind + Jugend) and couldn’t recommend them enough.
Throughout the whole process they were efficient, responsive and extremely easy to work with.
Their response to brief was exactly what we asked for, and the quality of the final build was very good.
My whole team were extremely pleased with the end result which was a huge relief!

Future Labs Live 2025 Basel, Switzerland

Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE - U.S.

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials.On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

EuroMedLab 2025 Brussel, Belgium

EuroMedLab 2025 Brussel, Belgium

Werfen - Spain

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start.

We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process.

The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully

We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

IBA 2025 Dusseldorf, Germany

IBA 2025 Dusseldorf, Germany

Danmatic - Denmark

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease.

We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging.

On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

OFFF 2025 Barcelona, Spain

OFFF 2025 Barcelona, Spain

Monotype - U.S.

Working with Expo Exhibition Stands Group Europe was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless.

We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

Enforce Tac 2025 Nuremberg, Germany

Enforce Tac 2025 Nuremberg, Germany

The Safariland Group - U.S.

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was:
From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth.

The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership. Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through.

The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.
On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth.

Thank you again for making our event a success. We look forward to working with you again on future shows.

Essential Tips for Exhibiting in Poland

Clothing

Men typically wear dark suits paired with a shirt and tie, while women opt for a jacket with either trousers or a skirt.

Cultural Etiquette & Communication Styles

Greet each person individually with a firm handshake and direct eye contact.

F&B-in-booth (1)

At your booth, you can offer light refreshments like pastries, chocolates, or local snacks to create an engaging atmosphere for visitors.

Trains & Buses

The Warsaw City Card covers metro, trams, buses, and local trains, and best of all, your first card is free.

FAQs for exhibiting in Poland

When should I finalise my exhibition stand builder for a trade show in Poland?

It’s recommended to finalise your exhibition stand builder in Poland at least 3 to 4 months ahead of the event. This gives ample time for stand design, approvals, production, and any last-minute changes. Booking early also helps secure a prime booth location and avoids rush fees.

How do you manage transportation and logistics for trade shows in Poland?

We handle all transportation and logistics in-house using our own fleet of delivery trucks. Our facility in Poland is strategically located to ensure timely delivery and seamless coordination for your exhibition stand—without depending on third-party providers.

What types of exhibition stands do you offer in Poland?

We provide a wide variety of exhibition stand rentals in Poland, with sizes ranging up to 150 sqm. Every stand is customised to match your brand identity and support your specific marketing objectives.

Do you offer end-to-end exhibition stand services in Poland?

Yes, we provide comprehensive services in Poland, from stand design and construction to graphic printing, logistics, installation, and dismantling. Our dedicated project managers take care of all the details, ensuring a smooth and stress-free experience from start to finish.

How do you ensure compliance with venue regulations and standards?

Our team is well-acquainted with the regulations and requirements at major venues like Poznan International Fair, PTAK Warsaw Expo, and EXPO XXI Warsaw. We make sure all our exhibition stands meet local standards, including fire safety, weight limits, and height restrictions.